The History Of Hostel Management Systems

The History Of Hostel Management Systems INTI International University (IIU) is an education institution that has been rapidly improving for the past few years. As the fast increasing student numbers, therefore, to accommodate part of the students studying in the institution, the INTI International University has had to build up more hostels in the campus. INTI International University, Nilai campus got 16 Halls of Residence named after great men who have contributed to the well-being of mankind. All these hostels at present are manage by the accommodation office. Internet connection, Wi-Fi, Resident Fellow, security, facilities and convenient stores are some of the facilities provided for the convenient of the students. Coin-operated washing machines and dryers are also available in every hall of residents. The INTI hostels have provided many types of room such as Single, Twin-sharing, Single with air-con and Twin with air-con. (New INTI, 2009) As is well known, the education institutions are rapidly increasing for the past few years. Therefore, it leads to mushrooming of hostels for the residence of the students who study in these institutions. As the world keep changing with the fast developed information system and information technology, there is a need for the education institutions to apply the information system and information technology in their daily work to improve the workflows and reduce workloads. Hence, there is system appears in managing hostels to avoid the problem when do it manually. System Development The accommodation office in INTI International University currently uses the system which is called Hostel Management System (HMS). This system is software that is being developed to help officers who work in accommodation office in managing various kinds of activities in the hostels. Hostel Management System (HMS) is one of the modules of the Total Campus Management System (TCMS). Unlike the Integrated Library Management Utility (ILMU), HMS is only a module. ILMU is a unique system that management the whole library which is same as the TCMS. TCMS is comprehensive workflow management systems that integrate and manage all key function of work progress. It increases the productivity with real time communication between the front office, administrators, and management. It consist reporting, accounting, financing, examination grade, etc. Hostel Module Hostel management module has features of efficiently and effectively managing the entire residential facility in the institute. It has reducing the staff paper works and improved workflows. This hostel module will keep the updated records of students, lodging, transfer room and other facilities. Hostel Management System (HMS) is a system which helps in managing various activities in the hostel. According to Miss Azlinda Binti Alias (Officer Accommodation Office), the previous system used in INTI is called Room Master. The older systems (Room Master) only perform three single functions for the hostel. That is check-out, check-in and booking. It didnt help the staff very much in the hostel. Many works that also need to do manually by the staff. It required more strength and strain of manual labor needed. For example, the staffs need to go to the finance office to get the list of students who enroll for the semester in order to do the check-in for them. It is because of lacking of data-sharing and availability between finance office and accommodation office. In the previous system, staffs in accommodation office need to record all kind of transactions and processes manually which involves more man power. There are many paper works and duplicate task in data entry. It is difficu lt to handle and store the data. Besides, there is also difficult to update the data while there is always got students move in and move out every semester. With the help of computerized information system, it can reduce the human errors. With the new system, it brings many conveniences to the staff. Thus, it has improving their efficiency and productivity in works. As the mention in above, Hostel Management System (HMS) is a sub module of the Total Campus Management System (TCMS). TCMS has improved communication and data-sharing between the departments in a collaborative environment. There is a link between HMS and TCMS which enable the staff in Accommodation office can access the information needed from the finance office. Yet, TCMS also control the access to data and information based on user roles which means that there is a control over information each user can view or edit. Staffs do not need like before do their work manually. Hostel Management System has helped the accommodation office in saving the human resource as compared to the previous system (Room Master). All the edited information or updated information will show in the HMS immediately. HMS has provides the best service to the accommodation office in managing daily workflows. Through the implementation of Hostel Management System, it has replacing manual system where it able the staff to complete the work more efficient and effectively. The system has helped in managing any problem occurring within the hostel accommodation and avoiding any problem when keying in the detail manually. Therefore, through the usage of this system, they can easily manage the room details, student records, room vacancy details, mess bill calculation, mess expenditure, allocation of room and hostel attendances. Besides, repetition can be easily avoided. It also has reduced that data redundancy and any inconsistency of data. The accommodation office uses Hostel Management System to key in all the details of the students who are staying in the hostels. This system is mainly used to do room bookings, check in and check out of the students and also the payment for the accommodation. Reports in regard to the room allocation, room availability, student transfer and evacuation are provided too. System Functions: Hostel Management System (HMS) has several functions which enable the staffs from accommodation office such as allocate students to the different hostels, reserve the room for the students, control status of rental payment and edit the details of the students modify the student records. Allocating students to the hostels The officers must check the details in an application form of the students and verify it from database to match the application of students. Therefore, when the students are eligible then they are allocated to the hostel. The officers will also allocate the room according the requirements of the students as there are different types of rooms are available. Vacating the room As the students have completed their course In INTI, they will be graduated and vacant their rooms. When the students vacant their room, the officer needs to check whether the room facilities have missing or broken down. If all facilities are completed, accommodation office will return the deposits to the students. Thus, the officers in accommodation office will have to remove the particular student details and records from the student database. This is to ensure there will not be the problem exists when the existing residents records coincide with previous residents. Control status of rental payment Every student who stays in the hostel has to make a rental payment every semester. The rental payment varies by the types of room available. As the students who need to book the rooms every semester, they need to pass up a form and get the invoice from the accommodation office. The officers need to key in details of the students as well as type of room that the student want, the system will eventually know how much the students has to pay for that particular semester for their chosen room. Lastly, the officer needs to process it and print out the invoice for the students to make their payments at the Finance Office. There is a link between the system of Finance Office and Hostel Management System. Besides, officers are also able to check any outstanding payments which have not been made by the students through the processing of the system. Editing the details of the student and modifying the students records As there are new students move into the hostels, they need to register themselves as a residents of the hostels. The officers need to key in the details of the new students who want to move in into the database. Therefore, the officers have to edit the details of the students and modify the student records to ensure the data is updated. Besides, this system also enable staffs of accommodation office to check whether the student have done their room booking or rental payments, it can also check whether if the students are staying in the hostels or not, and it can retrieve records of where the students have stayed before. Maintenance Maintenance of the Hostel Management System (HMS) will only do when the system facing the problem. The systems no need to have a check annually or quarterly. Maintenance always involve system enhancements or corresponding to problems that faced by staffs of accommodation office in the systems operation. According to the officer of the Accommodation office, Azlinda Binti Alias, she says the system is not facing any serious problem until now. Regardless to the update, the system will have update when the Hostel Management System (HMS) doesnt meet the requirement of the Total Campus Management System (TCMS). In this point, Information System Office (INSO) Information Technology Centre (INTC) which is from the INTI International University departments will handle this update. The staff of the Accommodation office only is the end user of the system. They dun know about the technical problem of the system. The entire problem will pass to INSO INTC to handle. Problem that Hostel Management System(HMS) Having There is a problem that Hostel Management System (HMS) is having. From the interview, we know that when the Total Campus Management System (TCMS) is giving a huge amount of staff is using, HMS will be affected. Example like, when the TCMS is jamming because of many people is using its, HMS cant send or received the information from the TCMS. The staffs have to wait the TCMS recover only they can do their works. Future Plan and Recommendation Future plan of the Accommodation office is to create an E-service for the residents of the hostel. The E-services will provide residents an on-line booking room functions. Residents do not need like before do their room booking manually. But due to some problem they are considering, the panning is still waiting to approve. The problem they are considering have many, one of them is they are considering that now a day residents computer skill is very good. They finding a good security for the E-services to provide the system will be hack by the residents.

Major Pollutant: Ammonia Essay

Ammonia is one of the most widely produced chemicals in the United States. In pure form, it is known as anhydrous ammonia. Ammonia has the formula NH3 which is a compound of hydrogen and nitrogen. Ammonia is also produced in the human body and is commonly found in nature. It is essential in the body as a building block for making proteins and other complex molecules. In nature, ammonia occurs in soil from bacterial processes. It is also produced when plants, animals and animal wastes decay. The properties of ammonia includes the following information. Ammonia is a colorless highly irritating gas with a sharp suffocating odor. It dissolves easily in water to form ammonium hydroxide solution which can cause irritation and burns. Ammonia gas is easily compressed and forms a clear, colorless liquid under pressure. It is usually shipped as a compressed liquid in steel cylinders. Ammonia is not highly flammable, but containers of ammonia may explode when exposed to high heat. Ammonia is lighter than air, its density being 0.589 times that of air and is miscible with water. Ammonia’s molecular mass is 17.03 g/mol and is a gas at room temperature. Its melting point is at -77.7 degrees celsius while its boiling point is at -33.35 degrees celsius. Its flash point is at 11 degrees celsius while its decomposition point is at 500 degrees celsius. Ammonia as a gas has a density of 0.7710 g/L whereas when in liquid form has the density of 0.6818 g/L. Ammonia is a weak base and has a very high affinity for water. When it comes into contact with anything containing water, it becomes very caustic and this can be very dangerous as it can attack moist parts of the body if it comes into contact with them. Despite the high affinity for water, ammonia has limited reactivity with water. Most people are exposed to ammonia from breathing its gas or vapors. Since ammonia exists naturally and is also present in cleaning products, exposure may occur from these sources. The widespread use of ammonia on farms and in industrial and commercial locations means that exposure can also occur from an accidental release or from a deliberate terrorist attack. Ammonia gas is lighter than air and will rise, so that generally it does not settle in low-lying areas. However, in the presence of moisture, ammonia can form vapors that are heavier than air. These vapors can spread along the ground or other low-lying areas. When ammonia enters the body as a result of breathing, swallowing or skin contact, it reacts with water to produce ammonium hydroxide. This chemical is very corrosive and damages cells in the body on contact. Ammonia is corrosive. The severity of health effects depends on the route of exposure, the dose and the duration of exposure. Exposure to high concentrations of ammonia in air causes immediate burning of the eyes, nose, throat and respiratory tract and can result in blindness, lung damage or death. Inhalation of lower concentrations can cause coughing, and nose and throat irritation. Swallowing ammonia can cause burns to the mouth, throat and stomach. Skin or eye contact with concentrated ammonia can also cause irritation and burns. If you have been exposed to a large release of ammonia such as from a tanker truck rollover or from a leaking tanker rail car, you must quickly move away from the area where you think you were exposed. If the release was indoors, go outside. If you are near a release of ammonia, emergency coordinators may tell you to either evacuate the area or to â€Å"shelter in place.† To â€Å"shelter in place† means to remain indoors to avoid being exposed to the chemical. While indoors, shut and lock all doors and windows; turn off air conditioners, fans and heaters; and close fireplace dampers. If exposed to ammonia, you must also quickly remove any clothing that may have ammonia on it. If possible, clothing that is normally removed over the head (like t-shirts and sweaters) should be cut off the body to prevent additional contact with the agent. Follow these steps for the removal of clothings that have ammonia on it. First place your clothing inside a plastic bag and seal the bag tightly. Do not handle the plastic bag, and wait for instructions on proper disposal. Disposing of your clothing in a sealed bag helps protect you and other people from any additional exposure. Then store the bagged clothing in a secure location away from people, especially children. As soon as you finish performing these steps, quickly wash any ammonia from your skin with large amounts of soap and water, and flush your eyes with large amounts of water by following these steps. First you must remove and dispose of any contact lenses then wash eyeglasses with soap and water before wearing. Do not use bleach to remove ammonia from your skin. If serious problems occur and the previous steps did not ease the situation, it is important to seek medical attention right away.

Essay about Capital Justification - 935 Words

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GE, which is the manufacturer of the equipment, indicates that the equipment has a viable life span of up to 15 years, but the warranty only covers the fi rst 6 years of use (Price, 2011). The above figures are a clear indication that the MRI equipment can provide the hospital with an adequate return on investment. These figures, the machine’s lifespan, and the growing demand for MRI scans serve to justify the purchase of the equipment. Other factors that enhance the returns from the equipment include: Variety of clinical applications One of the biggest advantages of MRI equipment is that it can be used to diagnose medical conditions in the heart, breast, bones, spine, and brain. This is the only imaging equipment, which can be used to diagnose issues, in all the above-mentioned parts of the body. The equipment can be used to identify stroke and blockages in the circulatory system, cardiovascular conditions, tumors, and injuries. 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Analysis Of Ann Hood And Jamaica Kincaid - 1373 Words

Family is something that has an impact on all of us. Whether your family was there for you through thick and thin, or if your family was never there for you at all, our families shape us into who we grow up to be. That being said, the value of family is extremely important to us all. In the case of authors Ann Hood and Jamaica Kincaid, their family’s both certainly had enough of an impact on them to write articles about their personal pasts. Although the articles have a much different flow and a much different objective, they both touch on the effect their families have had on them growing up. When reading both articles it is apparent that Ann Hood has a better grasp on the importance of family values than Jamaica Kincaid does, because of the more nurturing way Hood was raised, in comparison to Kincaid. Ann Hood’s article titled Street Scenes is about her drive home to her childhood house in West Warwick RI, to visit her mother. What’s significant about this drive home is that she sees things from her past that bring her back to important memories she has kept as she’s grown older. One place that was particularly important to Hood was West Warwick’s own Dunkin Donuts coffee shop. Hood makes it evident that the Dunkin Donuts is meaningful to her by saying, â€Å"My mother would take me at three in the morning for coffee and a plain cruller when I was in high school and suffered insomnia†(Hood 239). This is a touching memory from Hood’s past that displays the love and care she